Golf

HOLLY LAKE RANCH ASSOCIATION

MINUTES OF THE GREENS COMMITTEE MEETING

HOLLY LODGE

Friday, December 09, 2011

Chairman, Patti Trice called meeting to order at 9:40 a.m.

Committee Members Present

Patti Trice, Chairperson/Member at Large, Anita Banks, Secretary/9 Hole WGA President, Diane Stinchcomb, 18 Hole WGA President, Terry Scritchfield, MGA President, Rob James, General Manager, Jeannette Sterner, B Board Liaison, Clayton Wood, Golf Course Superintendent, Mary Ann Bradshaw and Larry Walters, Members at Large

Committee Members Absent

Jay Blint, Member at Large, Carl Worley, Club Golf Professional

WGA Reports

Anita Banks reported there had been little activity from 9 Hole WGA due to weather conditions.  The December meeting/Christmas Luncheon/Installation of 2012 Officers was held on 7 Dec. at the Fore Seasons Restaurant.  The New President will be Janie Johnson.  Anita said she had appreciated the opportunity to serve on the Greens Committee as secretary and that she had gained a better under- standing and appreciation of how the golf club works and maintenance is performed.

Diane Stinchcomb reported the 18 Hole WGA had a very successful Christmas luncheon on 3 Dec. at the Fore Seasons Restaurant.  Nine Lifetime members (over 80 years old) attended the luncheon and added to the occasion.   

MGA Report

Terry Scritchfield reported the MGA had it's last meeting of the year.  Terry said during the last year, the MGA had purchased new cups and pins for the course as well as sand buckets on the par threes and had plans to purchase more.  The new Board will be Jim Armstrong/President, Allen Murfin/Vice President and Tournament and Play Day Chairman, Steve Gowan/Treasurer and Ron Jones/Secretary.  

Course Superintendents Report

Clayton Wood reported that since the burn ban had been lifted, the debris from the downed trees is being cleared from the course.  They are currently waiting on the electric utility company to remove  the downed tree on #8.  At present, 12 trees have been taken down, two of which were struck by lightening in the last storm.  Comment was made that the use of wood chips on holes would be esthetically pleasing.  Clayton agreed and said he would do so as time permits but in some cases the priority was removing the trees as quickly as possible without opportunity to chip them.  Maintenance crew usually takes down the trees unless a home is in jeopardy and then a contractor is used.  While the jobs are not put out for formal bid, the course, as a frequent customer, receives deep discounts from the contractors.  The winter months will be spent on equipment maintenance/repair and tree removal. The new box lift will be very useful in taking down larger trees and lifting the canopy as well as changing lights at the tennis court.  The rye grass is up.  

Club Professional Report

Rob James reported that Carl Worley said the golf cart stickers will be in next Friday.

General Manager Report

Rob James reported that anyone interested in an at large position on the Board should let him know in order to present names to the Board of Directors.  Rob reported that the new budget for the golf course and pro shop was $800,000.  Of that amount, $470,000 (59%) is derived from golf revenue and the remaining $330,000 (41%) is from property owner dues. Non-golfers pay 13% of the golf course budget from their dues.  The budget includes funds for range balls, re-sodding of #18 and a beautification program for the course main entry.  This would include a retaining wall, irrigation system and sod across the front area, drainage improvement at ice machine, a proper path from the parking lot to the pro shop and a fence to screen the dumpsters and dirt piles by the cart barn.  The parking lot would have concrete parking stops in front of the new retaining wall.  During Rob's report, there was discussion regarding priority of enlarging Gold tee boxes and repairing of #5.  Safety of golfers was deemed to be the most important issue for recommending a change in the work schedule.  Mary Bradshaw moved that #5 be repaired before the Gold tees were enlarged.  Diane Stinchcomb seconded and the motion was carried to present the Greens committee recommendation to the Board of Directors.  There was a question asked about possibility of the 9 and 18 Hole WGA being able to purchase a special pack of five or 10 rounds to use at their discretion.  Rob said the question could be asked of the Board.

B Board Liaison Report

Jeannette Sterner said how much she had appreciated working with Clayton and that she had gained a greater understanding of the efforts it took to maintain the course.  Jeannette said she would present the recommendation for scheduling repair of #5 and possibility of WGA golf package to the Board of Directors at the next meeting.

Adjournment

Meeting adjourned at 10:30 a.m.

Minutes submitted by Anita Banks/Secretary

NOTE:  Next meeting will be Friday, February 10, 2012 at 9:30 a.m. in the HLR Board Room