Ranch

Information

Please note: These are “summaries” provided to us  not meeting minutes

November

Meeting

OPEN  B  BOARD MEETING

NOVEMBER 10, 2011

Present: Rob James, Manager, B Board members: Jim Atchley,

Larry Bowman, Jeanette Sterner, Garland Ford

Larry Bowman opened the meeting at 2:00PM, then followed with

2010 census data on Holly Lake Ranch.  Note that our population is

getting younger, contrary to what you might of heard/believed.

Population of HLR is 2774:

Under age 5  70      2.5%

   5-19          241      8.7%    4 school buses now run to HLR

20-29          110      4.0%

30-50          358     12.9%

50-60          349     12.6%

60-70          808     29.1%

70-80          654     23.6%

 80+            184       6.7%  

Median age is 63.6 years old

Female population is 1,472

Male population is 1,302

Larry explained since 2009 that we have put $120,000 each year from

(48 home sales) of our transfer fees from home sales, ($2,500 each) into the general budget, with everything over this amount going into a "Capitol Fund lockbox" that can be used only by approval of the HLR manager and the B board.  Our past sales with transfer fees collected:

2005  118 for $295,000

2006  130      $325,000

2007  123      $307,500

 2008    79      $197,500

2009   76       $190,000(Used funds for Asphalt equip, & fish stocking)

2010   56       $140,000

2011 to date, 51 sales

Top reasons buyers have given to move/purchase home at HLR:

1.  "Country" atmosphere

2.  7/24 Security

3. Schools

4. Availability of high speed internet to allow telecommunications

To improve home sales, we have subscribed to "Private Communities",

which is a national company that promotes other communities, similar

to HLR, 6-7 which are in Texas.  The majority of sales (90%) is initiated

from information gained from the internet.

.

    -2-

We have not made any significant improvements to the Ranch in the past

4-5 years, this year our "Goals and Objectives" are addressing the area

of the ranch that most needs maintenance and repair, which is intended to

make the Ranch more attractive to potential buyers and enhance our enjoy-

ment of the facilities we have.   It is important to each of us to maintain our

properties at a high level to keep its value. Home sales will not only help

those of us wanting to sell, but will allow future enhancements/improvements

to the Ranch.

Rob James, HLR  manager, then recognized Garland Ford for his effort

on the street sign painting project.  He then covered the following topics:

 Rob made presentation of the proposed 2012 budget, which

will be presented in the A/B board meeting on Nov 15th.

Increase to homeowner dues are proposed to increase to

$102.86, from our current $98.90, an increase of $3.96.

Major projects include items from our Goals and Objectives,

with Golf entrance/parking lot being one of the major items.

Also, some projects not completed in 2011, such as Hole #18

had $4,000 carried forward, due to the drought.  Work on tee

boxes and cart paths is also included.  Rob brought up that

the non-golfing homeowner is paying only 13% of the budget

 toward golf course maintenance, while the golfing homeowner is

paying 87% toward golf course maintenance.

Due to the drought, increase in budget for tree removal, both

by maintenance and the golf course has been proposed.  

Maintenance is purchasing a "box lift" that will extend to 50',

which will increase our ability to remove trees.

Lake management continues to be a necessary expense.  An

additional $12K has been proposed to build a boat(by our maint

department) that would facilitate removal of dead algae.

Airstrip repairs include asphalt work on the runway, and replacement

of wind sock.

Camera system for security will continue to give us the ability to

observe gates and other areas where security is an issue.

Security Building- We are awaiting for bids from 3 builders.

               -3-

Audit for our bookkeeping is scheduled for next year, we have also

accrued some monies from 2011 in anticipation of this scheduled expense.

Gun Range is in need of repairs, the amount is a small step in making

the range more usable and efficient.

Deer Harvest-the count is down from last year, so our budget includes

$10K for this effort (120 deer).

Playground equipment will be added, a small amount, but a start, as we

are getting more residents with younger children.

Exercise equipment is being purchased to replace the older, much used

equipment (probably an elliptical machine).

Rob stated that 1% of all homeowner fees are put into a lockbox for

emergency use only.

Budget details, when approved will be posted on the HLR website, so

you the homeowner, may review and understand where your monies

are being spent

 The following questions were submitted to Rob

1. Liberty water had no emergency back-up, causing loss of water

    pressure and a requirement to "boil the water".  Ans:  The back-up

   generator failed, and is now in for repair.

2.  Rumor heard was deer harvested were being buried at stables.  ANS:

    Totally untrue.  All deer killed for harvest were counted and receipt

    given by prison receiving harvested deer.

3.  Dead trees on property adjacent to concerned homeowner.  Rob said

    he strongly recommended sending a certified letter to the homeowner

     with requirement of a signature for receipt of the letter. This puts the

    property owner on record for being aware of the potential danger.

4.  Schedule of open B and A/B board meetings, where are they?  Ans:  

    They are included in the Holly Herald, plus they are posted a week in

    advance on the entrance marquees.

     -4-

5.  Emergency meetings, have we had any?  Ans: No we have not had an

    emergency meeting in the past 2+ years.

6.  Easement document recently filed by Mead, what does it do/mean?

    Ans:  It means that he (Mead) has terminated the easement rights to

    the property (he owns).

7.  Security report- why is it not published?  Ans:  It was published in the

    past, and as a result, a potetential homeowner, saw the report, and felt

    that there was too much crime at HLR.  A report is filed on every call,

    and if it is found out later, for example a burglary, had not occurred, the

    "burglary" still remains on the report.  Any homeowner may contact

    security to review the activity.