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March

Meetings

Holly Lake Ranch Association

Board of Directors Meeting Minutes

Tuesday, March 26, 2013

ALL MEMBERS PRESENT

Rob James, GM present

ACTION ITEMS

1) Approval of minutes for March 16 Open Meeting with property owners (with corrections).

Motion by Demko, seconded by Ouimet.

Unanimous 5-0

2) Employment of Kay Sloan as part-time West Side Pool Manager.

Motion by Sparks, seconded by Bayley.

Passed 4-1 (Demko dissenting).

3) Amendment and Extension Agreement with Progressive Waste Solutions beginning January 1, 2014 through December 31, 2018. Charges per residential unit will be $16.00 per month for the period of the contract. The service provider (Progressive) will utilize only lighter duty, single-axle collection trucks to perform their services within the Association property. This change will eliminate approximately $20-25K in road repair costs per year that will be applied to regular road maintenance.

Motion By Demko Second by Bowman

Unanimous 5-0

DISCUSSION/REVIEW/REPORTS

1) HLRA Security Chief, Brian South, re: threats from vegetation transported into HLR via boats and trailers.South to set up inspection procedures and order entrance sign.

2) RV Parking: Cash-in-hand from 18 space renters. Planning/materials acquisition for work to be done this Spring is to be started by Dave Grover. Door, paving and electrical to be ordered along with security camera(s) for inside stable. Purchase of the electronic gate off SH-49 will be delayed until we obtain commitment for at least 23 spaces so the funds wii be available.

3) Review and edit of ACC Guidelines (recently revised to coordinate with new Rules adopted earlier this year).

4) Open play on Holly Lake Golf Course. Review of Duplechain letter. BOD to address method of recruiting outside play with Carl Worley.

5) P.J. Emerson Claim of “abuse”to HLRA insurance carrier. Charges of criminal trespass and assault on a security officer have been filed in Wood County Justice of Peace Court, Precinct 3 against Emerson by HLRA Security Officer involved in incident.

6) Removal of discarded mattress.

7) Redirecting lights illuminating signs for Silverleaf’s Cabin time share units.

8) Lake Greenbriar spraying by our Lake Management Consultant, Scott Brown for noxious weeds Elodea/Hydrilla has already started with new chemicals featuring both fast and time-release components.

9) Anticipating response from restaurant/food services management firm re HLRA property.

10) Sale of current ten-year-old backhoe to employee, William Pace rather than trading it in. Association must charge Pace the state sales tax since the Association loses the benefit and must pay sales tax on the trade –in value. Pace has been made aware of this situation.

Adjournment

Next meeting scheduled for Tuesday, April 2 at 2 pm.

Holly Lake Ranch Association

Board of Directors Meeting Minutes

Monday, March 04, 2013

ALL MEMBERS PRESENT

Rob James, GM present

ACTION ITEMS

1) Approval of minutes for February 26 BOD meeting.

Motion by Demko, seconded by Ouimet.

Unanimous 5-0

2) Randy Briggs ticket appeal—gate violation—reduce to warning, no fine.

Motion by Sparks, seconded by Ouimet.

Passed 3-2

DISCUSSION/REVIEW/REPORTS

1) Russ Thurau, Fishing Club, re: threats from vegetation transported into HLR via boats and trailers.

2) Danny Ouimet to resign office in fishing club to eliminate possible conflict of interest in BOD matters re Lakes.

3) Property owner in conflict with sign rule.

4) Open play on Holly Lake Golf Course.

5) Bowman to contact TPW re deer herd reduction issues.

6) Fire ant infestations along roads.

7) Gun range sound suppression materials installed.

8) Fishing Pier project at Point Park out for bid.

9) Restaurant-Unlikely to reach agreement with Wilson.GM to contact professional recruiting firm to discuss fees/conditions for search assistance.

Adjournment

Next meeting scheduled for Thursday, March 14 at 2 pm.