January Meetings

wwwwwwwwwwwwwwwwwwwwwww

wwwwwwww

Holly Lake Ranch Association

Board of Directors Meeting Minutes

Tuesday, January 29, 2013

ALL BOARD MEMBERS PRESENT

Rob James, GM present

ACTION ITEMS

1) Minutes of 01/22 Board meeting approved.

Motion by Demko, seconded by Ouimet

Unanimous 5-0

2) Question of nepotism re Danny Ouimet’ nephew serving as ACC inspection and enforcement officer (a 20-hour a month job). Motion to approve hiring.

Motion by Sparks, seconded by Demko

4-0 to approve--one (Ouimet) abstaining

3) Mini-Market proposal by Bayley.Three month trial period.

Motion by Ouimet, seconded by Demko

Unanimous 5-0

4) Motiion to secure bids for concrete parking lot for restaurant.

Motion by Bayley, seconded by Bowman

Unanimous 5-0

5) Payment of Dog Park constructions expenses from Capital Fund, not Contingency Fund.

Motion by Bowman, seconded by Sparks

DISCUSSION/REVIEW/REPORTS

1) Restaurant WG report--Bayley.

2) Sign-in requirement for golfers.

3) Pool coating.

4) Weekend Golf--Sparks.

5) Weekend Security Report.

6) Holly Lake Dam—iron ore clay reinforcement.

7) Deer Harvest.

8) RV, Boat, Trailer storage at stable—25 attended meeting. 15 spots inside stable have commitments.

9) Livingston fence issue.

10) Finance Committee to work on Property Tax review.

11) Sales report—homes @ HLR.

12) Johnson—Neighbor’s dog issue.

13) Shredding—Bowman to work with ArkLaTex to set date.

Holly Lake Ranch Association

Board of Directors Meeting Minutes

Tuesday, January 22, 2013

Danny Ouimet absent

Rob James, GM present

ACTION ITEMS

1) Dog Park approved with expenditures up to $3,000 and two separate fenced areas (large dogs—small dogs).

Motion by Demko, seconded by Bayley

Unanimous 4-0

2) Exercise stations to be built by our maintenance department and appropriately placed around walking path.

Motion by Demko, seconded by Bowman

Unanimous 4-0

3) Section 6 Pavillion—set meeting date of February 16 at 9 a.m. to discuss with residents.

Motion by Bowman, seconded by Sparks

Unanimous 4-0

DISCUSSION/REVIEW

1) Restaurant WG report--Bayley.

2) Parking at 19thHole--Sparks

3) Pool coating.

4) Associate Membership—Golf Club.

5) 2013 Financial Review with Bob Walker

Holly Lake Ranch Association

Board of Directors Meeting Minutes

Thursday, January 03, 2013

All Members Present - Rob James, GM present

ACTION ITEMS

1) Approve minutes of HLRA Board meetings-October 9, 23 & 30; November 08, 13; December 18.

Unamimous 5-0

2) Approve payment of $12,000 to U.S.Under Water Services. Professional assessment: Valve to lower lake completely frozen (beyond repair) and silted. The 12-inch Drain Pipe is inadequate to effectively lower the lake. It would take six-months to lower the lake through the current pipe. Will need to achieve in another way, perhaps by pumping, or perhaps by creating an alternate system.Up to $500 approved for Engineer’s professional input re solution.

Unamimous 5-0

3) Approve revised version of Rules & Regulations with minor changes from the document presented by the R&R Work Group. New document is dated 01/03/13. ACC Guidelines will be adapted to all changes.

Unanimous 5-0

4) Approve Saturday, January 26, 10 AM as date and time for second meeting of property owners interested in RV/Boat/Trailer storage at the Stables.

Unanimous 5-0

5) Establish 2013 schedule of Open Meetings with Property Owners: TU-January 15-2 PM SA-March 16-10 AM TU-May 14- PM

TU-July 9-2 PM SA-September 7-10 AM

Annual Meeting: SA-December 7-2 PM Candidates Forum: SA-October 26-2PM

Unanimous 5-0

DISCUSSION/REVIEW/REPORTS

1) Emerson/Himes Lawsuit preliminary hearing set for January 31-10 AM at Wood County District Court.

2) Deer Harvest-Chosen contractor, who has served the Ranch in past is having difficulty developing satisfactory schedule.

3) Collections: Jim Smith to provide report

4) Trees Work Group has held preliminary meeting: David Hall, Jerry Tucker, Rodney Duplechain, Michelle Bartnett, Michael Melton.