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February

Meetings

Holly Lake Ranch Association

Board of Directors Meeting Minutes

Tuesday, February 26, 2013

ALL MEMBERS PRESENT

Rob James, GM present

ACTION ITEMS

1) Approval of minutes for February 19 BOD meeting.

Motion by Demko, seconded by Bowman.

Unanimous 5-0

2) APET golf tournament fee set at $20 per player. Tournament is scheduled for May 14 with weather date of May 21.

Motion by Sparks, seconded by Ouimet

3) Meeting with Restaurant operator re new contract/contract extension. Ninety day extension through June 30.

Motion by Ouimet, seconded by Demko.

Unanimous 5-0

4) 21 of 24 spaces have commitments. Move forward with necessary improvements at stable to convert to RV storage for property owners.

5) Paving priorities. Resurface 1/3 of runway at Holly Lake Airport. Surface/resurface portion of parking lot at golf course at approximate cost of $20K. Postpone tentative plan to construct surface parking lot of concrete at Golf Course/Restaurant.

Motion by Ouimet, seconded by Sparks.

Unanimous 5-0

DISCUSSION/REVIEW/REPORTS

1) Preliminary cost estimate from engineering firm for modifying outflow facility with operable emergency drain capabilities on Lake Greenbrier—30-50K.

2) Golf Cart Barn replacement to be added to long-term project considerations.

3) Received petition supporting current restaurant operator with approximately 200 signatures.

4) Mobile clinic for APET veterenarian shot clinic for pets at HLR. Prospective date: March 30.

5) Compound bow archery rang in stable area.

6) GM to attend conference Tuesday, March 5. Regular weekly HLRA BOD meeting rescheduled for 03/04/13 at 10 am.

7) Draft of revised ACC guidelines to be presented to BOD at 3/4/13 meeting.

Holly Lake Ranch Association

Board of Directors Meeting Minutes

Tuesday, February 19, 2013

Jeriann Bayley Absent

Rob James, GM present

ACTION ITEMS

1) Approval of minutes for February 5 and February 12 BOD meetings.

Motion by Demko, seconded by Bowman.

Unanimous 4-0

DISCUSSION/REVIEW/REPORTS

1) Proposal and bid from engineering firm for modifying outflow facility with operable emergency drain capabilities on Lake Greenbrier.

2) Golf Cart Barn repair and improvements. Labor to be done by volunteer property owners. Materials to be purchased by Association.

3) Planned gun range improvements including tie wall and target trolley system.

4) GM discussion re restaruant management. Demands from prospective manager.

5) Review of preliminary proposal from outside restaurant operator.

6) Discussion with contractor re deer reduction project.

7) Silverleaf facilities for family members attending Lee Bayley funeral.

Holly Lake Ranch Association

Board of Directors Meeting Minutes

Tuesday, February 12, 2013

ALL BOARD MEMBERS PRESENT

Rob James, GM present

ACTION ITEMS

1) Jim & Ada Johnson, Bent Horseshoe, appeal on ACC fence issue. GM James to draft temporary exception letter of agreement for removal of fence prior to change of ownership.

Motion by Sparks, seconded by Demko.

Unanimous 5-0

2) John & Nan Livingsotn, Wild Rose Knoll, appeal of 6-foot privacy fence ACC issue. Fence to be removed.

Motion by Sparks, seconded by Bayley.

Unanimous 5-0

3) Peter Crain, realtor, question re policy of web site listing being predicated upon advertising in quarterly Holly Herald. Uphold current policy.

Motion by Sparks, seconded by Ouimet.

Unanimous 5-0

4) Change in operating policy to require Security vehicles be fueled from inventory at the Golf Course maintenance facility and that prohibits fueling of personal cans or vehicles by HLR employees. Gas credit cards to be turned in to Chief.

Motion by Demko, seconded by Ouimet.

Unanimous 5-0

5) Stocking of fish in Lake Greenbrier.HLRA to fund $2,000 to be matched by HLR Fishing Club.

Motion by Demko, seconded by Sparks.

4-0-1, Ouimet abstaining

DISCUSSION/REVIEW/REPORTS

1) P.J. Emerson assault incident at Security Building.

2) Reviewed bids for concrete handicapped parking area at 19th Hole/Fore Seasons. Two bids ($11,250 & $9,100) Proposal would create six parking spots.

3) Sensitive document disposal free to property owners set for March 9.

4) Level of Golf memberships down, play down. MGA sets policy establishing single tee placements (green tees) for tournaments.

5) Lake Whispering Winds property owners to establish and maintain to cover electricity costs of well pump.

6) Holly Lake Dam—iron ore clay reinforcement completed.

7) Tree memorials.

8) RV, Boat, Trailer storage at stable—commitments for 20 spots inside stable.

9) Community Mini-Market begin in March.

10) Holly Lake homeowner informed that damaged boat dock needs to be removed.

11) Restaurant status. Petitions re David Wilson. GM to follow.

12) Golf carts have free access to area between Holly Hall/Administration Building. ATVs do not.

Holly Lake Ranch Association

Board of Directors Meeting Minutes

Tuesday, February 5, 2013

ALL BOARD MEMBERS PRESENT

Rob James, GM present

ACTION ITEMS

1) Minutes of 01/29 Board meeting approved.

Motion by Demko, seconded by Ouimet

Unanimous 5-0

2) Bowman & Ouimet on bank account signature card.

Motion by Bayley, seconded by Demko.

Unanimous 5-0

3) Smithey dumpster violation. Warning but no fine.

Motion by Sparks, seconded by Bayley

Unanimous 5-0

DISCUSSION/REVIEW/REPORTS

1) Restaurant WG report--Bayley.

2) Emerson Himes/lawsuit developments. No new hearing date.

3) Lake Greenbrier spray plans.

4) Deer herd reduction.

5) Compound Bow Archery range-GM/Demko to address.

6) Holly Lake Dam—iron ore clay reinforcement.

7) Placement of real estate sign on Holly Trail West tract.

8) Review policy re charges to be assessed for copying of HLRA documents & personnel charges.

9) Trash & dumpster policy-GM to repare Herald article.

10) Report of dog at large (unleashed) Clyde Johnson, Branding Iron, Dog excretment in yard.

11) Soil erosion problem related to golf course, Michael R. Jackson.

12) Section 3 improvements.